Maverik 2028 Elite Trip Proposal
Maverik 2028 Elite Trip Proposal
A cornerstone recognition experience for Maverik's top operations employees and their guests — premium, seamless, culturally rich, and adventure-aligned.
Wren International has partnered with Maverik for almost 20 years, delivering some of the company's largest and most complex Incentive Programs across the globe. Our history together is defined by trust, operational excellence, and the shared goal of creating life-changing experiences for Maverik's top performers.
Throughout this partnership, we have moved more than 3,000 Maverik employees and guests across four continents, managed programs ranging from 30 to more than 600 participants, and executed experiences that reflect Maverik's adventurous brand and commitment to its people.
This proposal includes six destination options for the Maverik 2028 Elite Trip. Each option is structured around Maverik's required format: welcome and farewell experiences, at least one Maverik excursion day, cultural immersion, high-touch logistics, and transparent pricing.
Maverik's Elite Trip is a cornerstone recognition experience for top operations employees and their guests. Wren understands the importance of delivering a premium, seamless, culturally rich, and adventure-aligned program that reflects Maverik's brand and celebrates its people.
From 50 passengers in Costa Rica in 2006 to 600+ across five groups in Fiji in 2023 — Wren has grown alongside Maverik every step of the way.
Many Maverik leaders have personally traveled on multiple Wren-managed programs. Their firsthand experience with our operational rigor, risk management, and service delivery has reinforced organizational confidence in Wren as a trusted travel partner.
At Wren International, we view each Elite Trip as part of a long-term partnership — not a one-off event. Our focus is on excellence for every program, from the first planning call to the farewell dinner.
We do not operate with separate sales, operations, and on-site teams. The same people who prepared this proposal will serve as your account leads from RFP through contracting, planning, on-site delivery, and post-trip wrap-up. The vision in this proposal is the experience delivered on the ground.
If unforeseen factors arise that affect pricing — currency fluctuations, last-minute changes outside Maverik's control — we honor our commitments and work proactively to protect Maverik's budget and guest experience. We take a long-term view of every client relationship.
Our health and safety protocols are rigorous, proactive, and proven through consistent application across complex international programs. We integrate comprehensive pre-departure preparation, continuous risk monitoring, and on-site operational support at every stage of travel.
We take every detail personally. From the moment your guests arrive to the moment they return home, the Wren team is present, attentive, and committed to delivering an experience that exceeds expectations — for every guest, on every day of the program.
Wren International is a local, family-owned business founded in 1996 in Salt Lake City. We bring a personal investment to every client relationship that large corporations simply cannot match. No one cares more about your business than we do — because we take it personally.
With relationships in over 130 countries and clients ranging from 20 to 1,200 guests, we have the network to deliver extraordinary experiences worldwide. We stretch every dollar to champagne level — maximizing perceived value while honoring the actual budget.
During the 2018 Mav 300 program, Wren International successfully managed two independent medical emergencies involving program participants, each requiring a high level of coordination and immediate intervention. These incidents necessitated hospitalization, emergency medical repatriation, and, in one case, the coordination of a private medevac aircraft under time-sensitive conditions.
Wren assumed full case management responsibility from the moment each incident was identified. Our team coordinated directly with local hospitals, attending physicians, airlines, medical evacuation providers, and travel insurance partners — while Maverik leadership remained focused on program continuity.
Maverik incurred zero additional out-of-pocket expenses. Wren managed all operational logistics and financial exposure — totaling approximately $500,000 — through our established travel insurance coverage and global emergency response network. At no point were costs passed to Maverik or the impacted travelers.
Each destination has been selected to reflect Maverik's adventurous brand, cultural appetite, and group dynamics. Select a destination to explore highlights and itinerary details.
An all-inclusive luxury resort experience 20–25 miles from Puerto Vallarta, featuring the spectacular "Rhythms of the Night" farewell and a group excursion to the protected Marietas Islands.
Strong local character with Huichol/Cora design influences. Sustainable property (no single-use plastics), ocean view rooms. 25 miles from Puerto Vallarta Airport.
More restaurant options for lunch flexibility, rooftop pool with Preferred level rooms. 20 miles from Puerto Vallarta Airport. Elevated spa amenities.
A two-destination Australian adventure — the iconic Sydney Harbour followed by an exclusive rainforest and Great Barrier Reef experience at a private resort buyout in Port Douglas.
An immersive journey through Ireland's most legendary landscapes — from the Gap of Dunloe to the dramatic Cliffs of Moher, finishing with a castle gala at Dromoland.
The glamour of Monaco, the beauty of the Côte d'Azur, and a farewell dinner inside the legendary Hotel de Paris — an unforgettable Riviera experience.
A luxury AmaWaterways charter across five countries — Romania, Bulgaria, Serbia, Croatia, and Hungary — including the spectacular Iron Gates scenic cruising.
A stunning journey through Portugal's Douro Valley wine country — winding rivers, ancient quintas, and the vibrant city of Porto. Back-to-back charter options for maximum flexibility.
Wren International is committed to full pricing transparency. All budgets below are estimated per person on double occupancy and include Maverik's loyalty management fee of 18%.
| Destination | Dates | Pax | Per Person | Group Total |
|---|---|---|---|---|
| Punta Mita — Iberostar Selection | Sept 17–24, 2028 | 170 | $4,530 | $770,156 |
|
Per Person Budget Breakdown — Iberostar Playa Mita
Accommodations
$1,751
Food & Beverage
$487
Experiences
$275
Air Travel
$1,025
Ground Transport
$41
Amenities & Support
$240
Wren Management Fee
$711
Estimated TotalPer person, double occupancy · Based on 2026 rates · Subject to +5–10% for 2028
$4,530
|
||||
| Punta Mita — Secrets/Dreams Bahia Mita | Sept/Oct 2028 | 170 | $5,527 | $939,540 |
|
Per Person Budget Breakdown — Secrets/Dreams Bahia Mita
Accommodations
$2,596
Food & Beverage
$487
Experiences
$275
Air Travel
$1,025
Ground Transport
$41
Amenities & Support
$240
Wren Management Fee
$863
Estimated TotalPer person, double occupancy · Based on 2026 rates · Subject to +5–10% for 2028
$5,527
|
||||
| French Riviera — Nice & Monaco | October 2028 | 150 | $7,506 | $1,125,820 |
|
Per Person Budget Breakdown — French Riviera (Nice & Monaco) · Amounts in USD at approx. €1 = $1.14
Accommodations
$2,394
Food & Beverage
$1,033
Experiences
$1,316
Air Travel
$1,139
Ground Transport
$76
Amenities & Support
$376
Wren Management Fee
$1,172
Estimated TotalPer person, double occupancy · Based on 2025 rates · Subject to +10–15% for 2028 · Exchange rates subject to change
$7,506
|
||||
| Australia — Sydney & Cairns | Sept 25–Oct 3, 2028 | 160 | $7,811 | $1,249,764 |
|
Per Person Budget Breakdown — Australia (Sydney & Cairns) · Amounts in USD at approx. AUD 1 = $0.66
Accommodations
$1,971
Signature Experiences
$1,336
Air Travel
$2,050
Ground Transport
$214
Amenities & Support
$240
Wren Management Fee
$2,000
Estimated TotalPer person, double occupancy · Based on 2025–26 rates · Subject to +10–15% for 2028 · Exchange rates subject to change
$7,811
|
||||
| River Cruise: Douro (1 Full + 1 Partial) | Oct 17–31, 2028 | 170 | $8,128 | $1,381,796 |
|
Per Person Budget Breakdown — Douro River Cruise · AmaDouro Back-to-Back Charter (Porto to Porto)
All-Inclusive River Cruise
$5,232
Air Travel
$1,400
Ground Transport
$20
Amenities & Support
$205
Wren Management Fee
$1,271
Estimated TotalPer person, double occupancy · Based on AmaWaterways 2027 published rates · Subject to +10–15% for 2028
$8,128
|
||||
| Ireland — Dublin, Ring of Kerry, Clare | Sept/Oct 2028 | 170 | $8,036 | $1,366,104 |
|
Per Person Budget Breakdown — Ireland (Dublin, Killarney & County Clare) · Amounts in USD at approx. €1 = $1.15
Accommodations
$2,200
Cultural Experiences
$1,200
Welcome & Farewell
$700
Transportation
$600
Air Travel
$1,700
Amenities & Support
$200
Wren Management Fee
$1,436
Estimated TotalPer person, double occupancy · Based on 2025 rates · Subject to +10–15% for 2028 · Exchange rates subject to change
$8,036
|
||||
| River Cruise: Danube (1 Full + 1 Partial) | Sept 24–Oct 1, 2028 | 170 | $9,732 | $1,654,478 |
|
Per Person Budget Breakdown — Danube River Cruise · AmaRudi "Gems of Southeast Europe" (Giurgiu to Budapest)
All-Inclusive River Cruise
$6,507
Air Travel
$1,500
Ground Transport
$80
Amenities & Support
$190
Wren Management Fee
$1,455
Estimated TotalPer person, double occupancy · Based on AmaWaterways 2027 published rates · Subject to +10–15% for 2028
$9,732
|
||||
In the event that the Client terminates a signed agreement, the Client shall notify Wren in writing and pay within 30 days of notice of cancellation, in lieu of any other amounts due in respect to this agreement, liquidated damages as follows:
| Received Cancellation Notice | Penalty |
|---|---|
| Upon signing the contract | First deposit is not refundable |
| More than 120 days before departure | 50% of total program revenue |
| From 119 days to 60 days before departure | 80% of total program revenue |
| From 59 days to trip departure | 100% of total program revenue |
*Final cancellation terms are subject to refinement during contracting and may be adjusted based on the specific program components selected.
Because of Maverik's nearly 20-year partnership with Wren International, Maverik receives our lowest management fee — a meaningful discount that reflects the depth and longevity of our relationship.
Ready to move forward? Our team is here to answer any questions, refine the proposal, and begin planning the 2028 Elite experience for Maverik.
The same people who prepared this proposal will be on the ground with you — in whatever destination Maverik chooses — from the first planning call to the farewell dinner.
No handoffs. No surprises. Just a team that cares as much about your people as you do.
Smart companies reward their best people. Really smart companies know it's about retention. We help you do both.
| Line Item | Per Person |
|---|---|
| Accommodations | $1,751 |
| Iberostar Playa Mita — Oceanfront Room, 7 nights | |
| Welcome drink & private check-in | |
| All-inclusive breakfast & lunch daily | |
| Food & Beverage | $487 |
| Welcome Cocktail Reception & Welcome Dinner | |
| Private à la carte restaurants, 5 evenings | |
| Rhythms of the Night Farewell Dinner (celebrity chef, sunset cruise, fire & acrobatic show) | |
| Experiences | $275 |
| Marietas Island protected reserve excursion | |
| Beach BBQ at Majahuitas | |
| Snorkel, kayak & paddleboard equipment; open bar after water activities | |
| Air Travel | $1,025 |
| Round-trip home / Puerto Vallarta (group air; ticketing & change fee allowance) | |
| Ground Transport | $41 |
| Airport coaches, meet & greet; cold towelettes on arrival | |
| Amenities & Support | $240 |
| Travel insurance; gratuities — guides, drivers & porters | |
| Pillow gifts & hospitality desk; custom trip website & app | |
| Wren Management Fee (18% Maverik loyalty rate) | $711 |
| Full end-to-end Wren team; site inspection — airfare & land | |
| Estimated Total — Per Person (double occupancy) | $4,530 |
Group total based on 170 attendees: $770,156. Rates based on 2026 pricing; subject to +5–10% adjustment for 2028. Wren management fee of 18% reflects Maverik loyalty rate (vs. 20% existing / 22% new clients).
| Line Item | Per Person |
|---|---|
| Accommodations | $2,596 |
| Secrets Bahia Mita — Preferred Jr Suite, 7 nights (SkyBar Pool access) | |
| Welcome drink & food station at private check-in | |
| All-inclusive breakfast & lunch daily | |
| Food & Beverage | $487 |
| Welcome Cocktail Reception & Welcome Dinner | |
| Privatized restaurants, 5 evenings | |
| Rhythms of the Night Farewell Dinner (celebrity chef, sunset cruise, fire & acrobatic show) | |
| Experiences | $275 |
| Marietas Island protected reserve excursion | |
| Beach BBQ at Majahuitas; snorkel, kayak & paddleboard equipment | |
| Air Travel | $1,025 |
| Round-trip home / Puerto Vallarta (group air; ticketing & change fee allowance) | |
| Ground Transport | $41 |
| Airport coaches, meet & greet; cold towelettes on arrival | |
| Amenities & Support | $240 |
| Travel insurance; gratuities — guides, drivers & porters | |
| Pillow gifts & hospitality desk; custom trip website & app | |
| Wren Management Fee (18% Maverik loyalty rate) | $863 |
| Full end-to-end Wren team; site inspection — airfare & land | |
| Estimated Total — Per Person (double occupancy) | $5,527 |
Group total based on 170 attendees: $939,540. Rates based on 2026 pricing; subject to +5–10% adjustment for 2028. Preferred category upgrade from Iberostar represents a $1,066 per-person premium. Wren management fee reflects Maverik loyalty rate of 18%.
| Line Item | Per Person |
|---|---|
| Accommodations | $2,394 |
| Monte Carlo Bay Resort — Deluxe Sea View, 6 nights | |
| Breakfast daily; meeting space rental waived | |
| Food & Beverage | $1,033 |
| Welcome Reception & Dinner — Monte Carlo Bay, Salon Columbia | |
| Farewell Reception & Dinner — Hôtel de Paris, Salle Empire | |
| Venue lighting & décor, both events | |
| Experiences | $1,316 |
| Guided walking tour of Monaco — Prince’s Palace, Casino, Caffe Milano lunch | |
| Èze Village & Fragonard fragrance-making experience | |
| Private catamaran excursion, Monaco Bay | |
| Air Travel | $1,139 |
| Round-trip home / Nice Côte d’Azur International Airport | |
| Ground Transport | $76 |
| Airport welcome desk & greeting; transfers airport ↔ Monaco hotel | |
| Amenities & Support | $376 |
| Travel insurance; gratuities — guides, drivers & porters | |
| Pillow gifts & hospitality desk; custom trip website & app | |
| Wren Management Fee (18% Maverik loyalty rate) | $1,172 |
| Full end-to-end Wren team; site inspection — airfare & land | |
| Estimated Total — Per Person (double occupancy) | $7,506 |
Group total based on 150 attendees: $1,125,820. Rates based on 2025 pricing; subject to +10–15% adjustment for 2028. USD amounts converted at approximately €1 = $1.14; exchange rates subject to change. This destination has the highest experience-to-accommodation spend ratio among all options.
| Line Item | Per Person |
|---|---|
| Accommodations | $1,971 |
| Crown Towers Sydney — Panoramic Harbour View, 3 nights (breakfast daily) | |
| Thala Nature Beach Reserve — Exclusive group buyout, 3 nights (breakfast & 3-course dinner daily) | |
| Signature Experiences | $1,336 |
| Private chartered yacht, Sydney Harbour (F&B on board) | |
| Opening Dinner — Sydney Opera House, Yallamundi Room (gourmet dinner & premium beverage package) | |
| Great Barrier Reef group day — snorkel, reef presentation, onboard lunch | |
| Flames of the Forest Farewell Dinner — private rainforest, fire performers, didgeridoo, 5-course dinner | |
| Air Travel | $2,050 |
| Round-trip home / Los Angeles / Sydney (international) | |
| Internal flight Sydney to Cairns / Port Douglas | |
| Ground Transport | $214 |
| Airport coaches; water taxi to Opera House; guided arrival assistance, Sydney | |
| All transfers Cairns / Port Douglas | |
| Amenities & Support | $240 |
| Travel insurance; gratuities — guides, drivers & porters | |
| Pillow gifts & hospitality desk; custom trip website & app | |
| Wren Management Fee (18% Maverik loyalty rate) | $2,000 |
| Two dedicated Wren trip managers on-site; site inspection — airfare & land | |
| Estimated Total — Per Person (double occupancy) | $7,811 |
Group total based on 160 attendees: $1,249,764. Rates based on 2025–26 pricing; subject to +10–15% adjustment for 2028. USD amounts converted at approximately AUD 1 = $0.66; exchange rates subject to change. Air travel reflects long-haul international routing and represents the highest air component among all destination options.
| Line Item | Per Person |
|---|---|
| All-Inclusive River Cruise — AmaDouro, 7 Nights | $5,232 |
| Luxury cabin aboard AmaDouro; 37% group charter discount applied | |
| All meals onboard daily; welcome cocktail & dinner reception | |
| Daily guided cultural shore excursions included in all ports | |
| Port charges & mandatory crew gratuities included | |
| Mateus Palace · Castelo Rodrigo · Salamanca · Pinhão quinta experiences | |
| Air Travel | $1,400 |
| Round-trip home / Porto Francisco Sá Carneiro Airport | |
| Ground Transport | $20 |
| Porto airport to cruise port (~20 min); return transfer included in cruise fare | |
| Amenities & Support | $205 |
| Travel insurance; ETIAS EU travel authorization | |
| Gratuities for transfers; pillow gifts & custom website | |
| Wren Management Fee (18% Maverik loyalty rate) | $1,271 |
| Two Wren trip managers (air & accommodations); on-board Wren liaison throughout cruise | |
| Estimated Total — Per Person (double occupancy) | $8,128 |
Group total based on 170 attendees: $1,381,796. Rates based on AmaWaterways 2027 published rates; subject to +10–15% adjustment for 2028. Back-to-back charter structure (one full ship + one partial) enables full group travel while maximizing the charter discount. Porto-to-Porto routing simplifies air logistics significantly.
| Line Item | Per Person |
|---|---|
| Accommodations | $2,200 |
| The Europe Hotel & Spa, Killarney — Lakeview Rooms, 4 nights (breakfast included) | |
| Dromoland Castle, County Clare — 2 nights (breakfast included) | |
| Cultural Experiences | $1,200 |
| Gap of Dunloe — full-day guided tour with jaunting cars & lake boats | |
| Ring of Kerry — full-day with sheepdog demo, distillery & pub lunch | |
| Irish Festive Night at JM Reidy’s — branded Guinness reception, buffet dinner, live musicians | |
| Cliffs of Moher touring day | |
| Welcome & Farewell Events | $700 |
| Welcome Dinner at The Europe Hotel — traditional Irish music & themed décor | |
| Farewell Gala Dinner — Dromoland Castle, Brian Boru Hall | |
| Dine-around evenings, Killarney | |
| Transportation (In-Country) | $600 |
| Private charter train — Dublin Heuston to Killarney Station | |
| Airport coordinators & meet & greet; private coaches throughout the program | |
| Air Travel | $1,700 |
| Round-trip home / Dublin International Airport | |
| Amenities & Support | $200 |
| Travel insurance; gratuities — guides, drivers & porters; pillow gifts & hospitality desk | |
| Wren Management Fee (18% Maverik loyalty rate) | $1,436 |
| Two Wren trip managers on-site throughout; site inspection — airfare & land | |
| Estimated Total — Per Person (double occupancy) | $8,036 |
Group total based on 170 attendees: $1,366,104. Rates based on 2025 pricing; subject to +10–15% adjustment for 2028. Exchange rates at approximately €1 = $1.15 (subject to change). The private charter train from Dublin to Killarney is a signature logistical feature of this program.
| Line Item | Per Person |
|---|---|
| All-Inclusive River Cruise — AmaRudi, 7 Nights | $6,507 |
| Luxury cabin aboard AmaRudi; 37% group charter discount applied | |
| All meals onboard daily; welcome cocktail & dinner reception | |
| Daily guided cultural shore excursions included in all ports | |
| Port charges & mandatory crew gratuities included | |
| Multi-country immersion: Romania · Bulgaria · Serbia · Croatia · Hungary | |
| Iron Gates scenic cruising; Golubac Fortress visit; Belgrade city tour | |
| Air Travel | $1,500 |
| Round-trip home / Bucharest (inbound) & return from Budapest (outbound) | |
| Ground Transport | $80 |
| Bucharest airport to Giurgiu Cruise Port (~1 hr); Budapest disembark transfer | |
| Amenities & Support | $190 |
| Travel insurance; ETIAS EU travel authorization | |
| Gratuities for transfers; pillow gifts & custom website | |
| Wren Management Fee (18% Maverik loyalty rate) | $1,455 |
| Two Wren trip managers (air & accommodations); on-board Wren liaison throughout cruise | |
| Estimated Total — Per Person (double occupancy) | $9,732 |
Group total based on 170 attendees: $1,654,478. Rates based on AmaWaterways 2027 published rates; subject to +10–15% adjustment for 2028. Open-jaw routing (inbound Bucharest / outbound Budapest) requires booking two separate flights. The Danube carries the highest per-person price, reflecting the premium Southeast European multi-country itinerary.